Our mission is to provide guidance and leadership to District educators, staff and administrators by working with the supplier community in the procurement of high quality goods and services, while ensuring compliance with state and federal laws, Board policies, and administrative requirements. The Procurement Department strives to provide systems and procedures that will make the procurement process more efficient, cost effective and user friendly. We are committed to maximizing the tax payer’s dollar while maintaining the highest standards of ethics, integrity, public trust and transparency.
About Procurement
Prospective vendors are encouraged to register with the college district’s e-bidding system.
Vendors may register for the District’s e-bidding system at: https://procurement.opengov.com/signup
To receive bid notifications, click on "Subscribe" at: https://procurement.opengov.com/portal/collin.
Please contact Procurement at (972)758-3874 if you have any questions.
With e-bidding, vendor’s will:
Register to receive notifications of upcoming bids in vendor’s respective fields
Complete and submit bids online
Review bid tabulations and awarded bid information online
Vendor pays no fees for utilizing the online bidding system.
It will be the sole responsibility of each vendor to maintain and keep current, their company’s information on the district’s e-bidding site. In the event of a contact person name change, address, phone, etc., it will be necessary for the vendor to edit their company information on the e-bidding site. It is understood that all bid notifications will be sent to the e-mail address supplied by the vendor; therefore, in the event of an e-mail address change or ISP change, it is imperative that the vendor information be kept current. Otherwise, bid notifications will never be received by the vendor and the opportunity for bid submittal will be lost.
View Open Bid Opportunities - OpenGov
View Closed and Awarded Bid Opportunities - OpenGov
View Awarded Bid Opportunities - Ion Wave
The procedure for processing purchase requests is determined by the estimated expenditure as shown below:
- Less than $50,000, requesting department obtains one current price quote
- $50,000 - $99,999, requesting department obtains three written price quotes
- $100,000 and over, Procurement Services solicits formal solicitation and must be approved by the Board of Trustees prior to an order being placed
Vendors' interested in doing business with Collin will find bid opportunities posted
on the college district’s website by clicking on the "View Bid Opportunities" link
at the top of this page.
Collin College utilizes OpenGov and the McKinney Courier Gazette (www.courier-gazette.com) for notification of bid opportunities. These are the only forms of notification authorized by the College District, other than direct distribution from a Collin Procurement Services staff member. Collin shall not be responsible for receipt of notification and information received from any other source other than those listed. It shall be the vendor’s responsibility to verify the validity of all bid information received by sources other than those listed.
"Collin College encourages participation in the solicitation process by small, minority, veteran, and women’s businesses, and labor surplus area firms. Collin does not discriminate on the basis of any characteristic protected by law."
Collin College prefers to receive all responses electronically via the district’s e-bidding system. E-mailed and faxed responses are not acceptable forms of formal bid submission. Vendor’s wishing to submit bids electronically should click on the “Vendor Registration” link to register for electronic bid submission.
Solicitation responses are received in the Collin College Procurement Services Department by the time and date specified on the solicitation document and must be submitted in the manner indicated. A solicitation that is received after the time and date indicated is considered unacceptable and will be returned to the vendor unopened. Delivery at any other campus location or any other Department is unacceptable. The time/date stamp clock located in the Procurement Services Department shall be the official time of receipt for manual responses. Electronic bid responses will be time and date stamped by the system.
In addition to bids for goods and services solicited directly by the college, Collin often uses the following cooperative contracts to satisfy their competitive solicitation requirements for various goods and services. Some of the cooperatives that the college district utilizes are as follows:
- BuyBoard (Texas Association of School Boards (TASB)
- Collin County Governmental Purchasers Forum
- E and I Cooperative
- Equalis Group
- Harris County Department Education (HCDE) - Choice Partners
- Houston-Galveston Area Council of Governments (H-GAC)
- Interlocal Government Contracts
- OMNIA Partners
- Pace Purchasing Cooperative
- Region 10 Education Service Center
- Sourcewell
- State of Texas Cooperative Purchasing Program
- Tarrant County Cooperative Purchasing Program
- Texas Association of Community College Business Officers (TACCBO)
- Texas Community College Teachers Association (TCCTA) Purchasing Consortium
- Texas Connection Consortium through Lamar Institute of Technology
- Texas Department of Information Resources (DIR)
- Texas Interlocal Purchasing Systems (TIPS)
- TXShare Cooperative Purchasing Program
- U.S. General Services (GSA)
District surplus is available via on-line auction at www.renebates.com. Surplus is auctioned off on an ongoing basis as it becomes available.
View the Collin County Community College District's Ethics Policy.
Our office is located at
Collin Higher Education Center:
3452 Spur 399, McKinney, Texas 75069
Phone: 972.758.3874
Office hours are Monday-Friday, 8 a.m.- 5 p.m., excluding college district holidays. Appointments are appreciated and will ensure availability of the staff member.
Please email invoicing questions to Accounts Payable at acctspay@collin.edu.
Staff Information and Responsibilities
Jennifer Wright, Executive Director Procurement Services
CPPO, NIGP-CPP
Texas Construction Purchasing Certificate
Phone: 972-758-3879
E-mail: jewright@collin.edu
- Chief Procurement Officer
- Directs District-wide purchasing functions
- Oversees and provides backup for the construction procurement process
Emily Adams, Director Procurement Services
CPPB, NIGP-CPP
Texas Construction Purchasing Certificate
Phone: 972-758-3885
E-mail: eadams@collin.edu
- Professional Services
- Large Construction Projects
- Assists in the direction of all purchasing functions
- Major furniture and equipment installations
- Oversees and provides backup for the Assistant Director Procurement
- Oversees and provides backup for the contract administration process
Katherine Rios, Assistant Director Procurement
CPPB, NIGP-CPP
Texas Construction Purchasing Certificate
Phone: 972-758-3872
E-mail: krios@collin.edu
- eBidding (OpenGov) system
- eProcurement (Workday) system
- Procurement End User Training
- Forms management
- Reporting
- Oversees Requisition & Purchase Order Expediting
- Assists in the direction of all purchasing functions
Timothy Phillips, Manager Contracts and Supplier Relations
Phone: 972-758-3882
E-mail: tphillips@collin.edu
- Agreements
- Contract Compliance
- Oversees and provides back up for Contract Management
- Oversees and provides back up for Supplier Relations
VACANT, Contract Administrator
Phone:
E-mail:
- Agreements
- Contract Compliance
- Provides back up for Contract Management
- Provides back up for Credit Applications
- Small Construction
- Furniture
Richard Alexander, Procurement Administrative Assistant
Phone: 972-758-3874
E-mail: rwalexander@collin.edu
- Bid notices (newspaper and internet)
- Credit applications
- New suppliers and changes to existing suppliers
- Notices of contract rebids and renewals
- Tax exempt forms
- Purchasing public website and CougarWeb pages
Timothy Accountius, Senior Buyer
CPPB, NIGP-CPP
Phone: 972-758-3878
E-mail: taccountius@collin.edu
- Requisition & Purchase Order Expediting (Review/Assign Requisitions to Buyers)
- Contract Management (Review/Approve Contracts in Workday)
- Business Office
- Amazon
- Office Supplies
Kate Lynn Hamilton, Senior Buyer
Phone: 972-758-3870
E-mail: katelynnhamilton@collin.edu
- Lead the end-to-end solicitation process, including planning, development, issuance, evaluation, and contract award
- Manage annual renewals of cooperative contracts
- Coordinate renewals of term contracts
- Provides back up for Requisition & Purchase Order Expediting (Review/Assign Requisitions to Buyers)
Mo Lowman, Buyer
CPPB
Phone: 972-599-3142
E-mail: mlowman2553@collin.edu
- General Hardware
- Plant Operations
- Grounds Maintenance
- Welding & HVAC
- Construction Programs
- Vehicles
- Automotive & Collision Repair
Herbert Harper, Buyer
Phone: 972-758-3873
E-mail: hharper@collin.edu
- Library Services, Supplies, and Subscriptions
- Mailing and Printing Services
- Communications
- Temporary Personnel Services
- Signage
- Audio/Visual equipment
- Copiers/Managed Print
- Data/Voice Cabling
- Software
- Technology Services, Equipment, and Supplies
- Human Resources
- Culinary Arts/Food Services
- Catering Services (America To Go)
Hazen Waltz, Buyer
Phone: 972-758-3811
E-mail: hwaltz@collin.edu
- Biology, Chemistry, Earth Science, Physics, Biotechnology
- Health Sciences
- Continuing Education
- Athletic supplies and equipment
- Veterinary Tech Program
- Agriculture Program
- Promotional
- Screen Printed T-shirts and Embroidered Polos
- Fire Science
- Law Enforcement
- Police Department
- Sign Language and Cart Services
- Charter Bus Services
- Fine Arts
- Child Development